Privacy Policy
Last updated: May 2026
1. What we collect
We collect the information you provide when you create an account (name, email), the supervision and clinical-hours records you log, the documents you upload, and basic technical data (IP address, browser type) needed to operate the service.
2. No PHI
Clocked & Supervised is not a medical record system. You agree not to enter Protected Health Information (PHI). Use client initials or case numbers only. We are not a HIPAA Business Associate.
3. How we use information
We use your information to provide the service: store your supervision log, generate reports, send in-app reminders, and process payments. We do not sell your data, and we do not use your data to train AI models. If AI-assisted features are introduced in the future, they will be opt-in and disclosed here before launch.
4. Sharing
Records are visible to you and to the supervisor or intern you have explicitly linked your account with. We share data only with infrastructure providers (hosting, database, payments) under contract, and when required by law.
5. Security
Data is encrypted in transit and at rest. Access is controlled by row-level security so users only see records they own or are explicitly granted access to.
6. Your rights
You can export or delete your account data at any time by contacting us. Deleting your account removes your records within 30 days, except where we are required to retain them.
8. Contact
Questions? Email support through your account settings.